IBC Services will work directly with the Institution conducting recombinant research to establish an IBC and complete the IBC review. The process starts with completing the IBC Submission Form and Institutional Acknowledgment Letter (Please contact IBC Services directly for a copy of the Institutional Acknowledgment letter template). These documents, and the additional documents requested to accompany the submission form, can be submitted to IBC Services by email (ibcs@wirb.com), fax ((360) 252-2820), or mail (the letterhead must be mailed). If you are planning to complete a submission please give us a call at (360) 252-2850 and ask to speak to a Scientific Specialist about the submission process. We will walk you through completing the form and answer any questions.

In completing the submission the Site will need to obtain any required Institutional approval and identify the internal contact person for the IBC review process. We also request that you complete any Sponsor contract for the protocol before competing your submission.

Immediately upon receipt of a complete submission IBC Services will work with the Site contact to prepare for the initial IBC review. The key steps consist of: gathering any additional study related materials, identifying a candidate for IBC Site Representative, establishing and registering the IBC with the NIH OBA, preparing for and conducting the IBC site visit, and finally scheduling the IBC meeting.

IBC Services provides administrative support for institutions needing an IBC. In meeting this charge we will work directly with Study Sponsors in certain capacities. We are happy to receive protocol-wide documents directly from Study Sponsors on the behalf of participating Investigators (please include a cover letter naming the Investigators). We will also work with Sponsors by providing general progress reports for a particular Protocol. Sponsors are also copied on IBC Determinations and upon request we will forward invoice copies for protocol reviews to a Sponsor contact.